HR Interview,Job Search,HR,Human Resources Blog,Salary Negotiation,Feedback to Manager

Category Archive: Impressing Top Management

Apr 20

How To Manage Your Boss

You may not like it , however managing your boss or manager is vital to your career growth. Cultivating him or her as an ally is key to your survival in this modern tribe.

How to Manage Your BossSo it’s in your best interest to make sure your boss thinks you’re awesome, and wants to support your success.  Here, then, are 7 ways to help make sure that happens:

1) Do what you say. 

This is important on every level.  If you can be relied upon consistently to do what you say you’re going to do – all the way from showing up on time, to sending the email you promised to send, to completing the big project by the agreed-upon deadline, to achieving the EBITDA targets for your business – your boss will learn to see you as a go-to person, and more responsibility and autonomy will come your way.  Think about it this way.  If you had two chairs, and one of them tended to wobble or even break on occasion, and the other one was solid as a rock and completely reliable, which one would you sit in?  Be that solid chair reative to your boss.

2) Take responsibility vs. make excuses.

Sometimes, of course, it’s simply not possible to do what you say. In that case, take full responsibility….even if the mistake was out of your control. Here’s how that sounds.  Late for a meeting because you had to take your kid to the doctor?  Instead of coming into the meeting and saying, “I was at the doctor with my kid, and theres’s no way I could get here on time,” say, “I’m so sorry I’m late.  Please keep going – I’ll catch up and get the notes for what I missed afterwards.” If your boss asks you after the meeting why you were late, you can tell him or her the reason – and let him or her know you’ve made arrangements to keep it from happening again.

3) Make requests vs. complaints.

This is an important habit to build just in general, but it’s especially important relative to your boss. Here’s the distinction: a complaint says, “This is bad/You’re bad.” A request says, “This is what I’d like to have happen instead.” Complaints feel accusatory and whiny: childish. Requests feel respectful, reasonable, and solution-focused.  So instead of saying to your boss, “It’s impossible to get anything done with marketing, they’re so difficult to work with!” (a complaint) say, “I’d really appreciate some help in figuring out how to work better with marketing” (a request).

4) Come with solutions.

If requests are good, solutions are even better. I was talking with someone recently, the head of HR for a small but growing company, and she moved herself from complaint to request to solution before going to her boss.  At first, she was going to complain to him: “Nobody respects my role, and they won’t do what I ask them to,” but then realized that sounded (and was) lame.  So then she thought about making a request to him, “I’d like it if you could tell the GMs they need to respond to my emails and make time to meet with me.”  A request – better, but still not great.  Finally, she wrote up a simple strategic plan for her role and took it to her boss, saying. “Here’s how I see my role. I want to make sure you and I agree on this, then I’d like to sit down with each of the GMs, talk through it, and come to agreement with them.”  A solution!  Her boss loved it.

5) Manage your own growth.

I’ve noticed, over the years, that there are some employees who “wait to be grown,” and other employees who understand that they are the master of their own career fate, and that they need to figure out where they want to go and how to get there. Most bosses love this second kind of employee, and are happy to support them.  An example: rather than expecting your boss to hand you new opportunities, ask for what you want. Decide what you’re interested in, and ask for specific chances to grow in that area.  For example, if you want to become a manager of people, ask your boss if you can manage an intern, or team lead a project of your peers.

6) Be a good corporate citizen. 

Most bosses notice how the people on their team get along.  And if one person seems to make things easier for everyone; figures out how to work with others to get things done; supports his or her team mates’ success; doesn’t create drama or gossip…your boss (assuming he or she is a reasonably smart, reasonably well-adjusted person) will appreciate it.  If that person is you, it demonstrates to your boss that you’re a positive influence, a good person to have around, and probably capable of doing more. It’s also a big relief to your boss not to have to spend time and energy dealing with your interpersonal difficulties.

7) Make your boss’ life easier.

Which brings us to the final thing you can do.  Most bosses get tired of feeling as though their employees  are only focused on their own benefit, their own careers, and how the boss can help them.  If you, as an employee, spend some time thinking about what you can do to support your boss’ success, and then offer to do it, you will automatically be a welcome change from the norm. My assistant Dan is a great example of this, in ways both large and small.  He regularly comes to me with small suggestions that save me time, and he also thinks about bigger issues – work processes that will allow me to delegate more or that let all of us accomplish things more easily.  His support of me makes me want to support him.

And when you’re the boss, you’ll want exactly the same kind of employee.

 

This article is written by Erika Anderson and is posted on Forbes Blog , Erika writes about how people & organizations work, and how they can work better. Erika is the  founding partner of Proteus International, and author of Growing Great Employees, Being Strategic, and Leading So People Will Follow. You can follow her on Twitter @erikaandersen.
 
Keep the faith!

Jappreet Sethi

Feb 03

10 Things Most Successful People Say Every Day

There are many roads to success, however there are some commonalities between what the most successful people say every day. Jeff points out what most successful people say every day.

Most Successful People 1

If you want to make a huge difference in someone’s life? Here are things you should say every day to your employees, colleagues, family members, friends, and everyone you care about:

1.       “Here’s what I’m thinking.”

You’re in charge, but that doesn’t mean you’re smarter, savvier, or more insightful than everyone else. Back up your statements and decisions. Give reasons. Justify with logic, not with position or authority.

Though taking the time to explain your decisions opens those decisions up to discussion or criticism, it also opens up your decisions to improvement.Authority can make you “right,” but collaboration makes everyone right–and makes everyone pull together.

2.       “I was wrong.”

I once came up with what I thought was an awesome plan to improve overall productivity by moving a crew to a different shift on an open production line. The inconvenience to the crew was considerable, but the payoff seemed worth it. On paper, it was perfect.

In practice, it wasn’t. So, a few weeks later, I met with the crew and said, “I know you didn’t think this would work, and you were right. I was wrong. Let’s move you back to your original shift.” I felt terrible. I felt stupid. I was sure I’d lost any respect they had for me.

It turns out I was wrong about that, too. Later one employee said, “I didn’t really know you, but the fact you were willing to admit you were wrong told me everything I needed to know.”

When you’re wrong, say you’re wrong. You won’t lose respect–you’ll gain it.

3.       “That was awesome.”

No one gets enough praise. No one. Pick someone–pick anyone–who does or did something well and say, “Wow, that was great how you…”

And feel free to go back in time. Saying “Earlier, I was thinking about how you handled that employee issue last month…” can make just as positive an impact today as it would have then. (It could even make a bigger impact, because it shows you still remember what happened last month, and you still think about it.)

Praise is a gift that costs the giver nothing but is priceless to the recipient. Start praising. The people around you will love you for it–and you’ll like yourself a little better, too.

4.       “You’re welcome.”

Think about a time you gave a gift and the recipient seemed uncomfortable or awkward. Their reaction took away a little of the fun for you, right?

The same thing can happen when you are thanked or complimented or praised. Don’t spoil the moment or the fun for the other person. The spotlight may make you feel uneasy or insecure, but all you have to do is make eye contact and say, “Thank you.” Or make eye contact and say, “You’re welcome. I was glad to do it.”

Don’t let thanks, congratulations, or praise be all about you. Make it about the other person, too.

5.       “Can you help me?”

When you need help, regardless of the type of help you need or the person you need it from, just say, sincerely and humbly, “Can you help me?”

I promise you’ll get help. And in the process you’ll show vulnerability, respect, and a willingness to listen–which, by the way, are all qualities of a great leader.

And are all qualities of a great friend.

6.       “I’m sorry.”

We all make mistakes, so we all have things we need to apologize for: words, actions, omissions, failing to step up, step in, and show support… Say you’re sorry.

But never follow an apology with a disclaimer like “But I was really mad, because…” or “But I did think you were…” or any statement that in any way places even the smallest amount of blame back on the other person.

Say you’re sorry, say why you’re sorry, and take all the blame. No less. No more. Then you both get to make the freshest of fresh starts.

7.       “Can you show me?”

Advice is temporary; knowledge is forever. Knowing what to do helps, but knowing how or why to do it means everything.

When you ask to be taught or shown, several things happen: You implicitly show you respect the person giving the advice; you show you trust his or her experience, skill, and insight; and you get to better assess the value of the advice.

Don’t just ask for input. Ask to be taught or trained or shown. Then you both win.

8.       “Let me give you a hand.”

Many people see asking for help as a sign of weakness. So, many people hesitate to ask for help.

But everyone needs help. Don’t just say, “Is there anything I can help you with?” Most people will give you a version of the reflexive “No, I’m just looking” reply to sales clerks and say, “No, I’m all right.”

Be specific. Find something you can help with. Say “I’ve got a few minutes. Can I help you finish that?” Offer in a way that feels collaborative, not patronizing or gratuitous. Model the behavior you want your employees to display. Then actually roll up your sleeves and help.

9.       Nothing.

Sometimes the best thing to say is nothing. If you’re upset, frustrated, or angry, stay quiet. You may think venting will make you feel better, but it never does.

That’s especially true where your employees are concerned. Results come and go, but feelings are forever. Criticize an employee in a group setting and it will seem like he eventually got over it, but inside, he never will.

Before you speak, spend more time considering how employees will think and feel than you do evaluating whether the decision makes objective sense. You can easily recover from a mistake made because of faulty data or inaccurate projections.

You’ll never recover from the damage you inflict on an employee‘s self-esteem. Be quiet until you know exactly what to say–and exactly what affect your words will have.

10.       “I love you.”

No, not at work unless your wife works with you !, but everywhere you mean it–and every time you feel it.

 

This article is written by Jeff Haden and is posted on Inc.com; Jeff has written more than 30 non-fiction books, including four business and Investing titles that reached #1 on Amazon’s bestseller list. @jeff_haden
 

Keep the faith!

Jappreet Sethi

Jul 28

How Becoming a Leader Can Help You Get a Promotion

Many companies today are looking for leaders, not just managers, to take on greater roles within the organization. As a result, competition for higher-level positions can be fierce. Leaders have the ability to inspire others and foster teamwork, which leads to achieving results. No matter what your current position is, becoming a leader can help you stand out and increase your chances of securing a promotion.

Qualities of Workplace Leadership

A leader is someone who motivates, unites and guides others towards a common goal. Leaders are usually highly effective communicators who are competent, trustworthy and organized. They are also often charismatic and inspirational. In order to be recognized as a leader in your workplace, you should seek to exhibit the following:

  • Honesty – this builds trust with your co-workers and superiors
  • Passion – enthusiasm and excitement are positive and contagious, which draws others to you
  • Commitment – a strong work ethic and discipline make you highly productive and can create a favorable impression of you in others
  • Goals – by setting and working toward goals you show others that you are able to strategize and execute work to accomplish something meaningful
  • Humility – giving credit where it’s due and emphasizing the team’s efforts instead of just your own makes people more inclined to work with you and go the extra mile

In addition to the traits listed above, leaders are also adept at planning, strategizing, managing change, solving problems and creatively addressing opportunities and difficulties.

How to Show Your Leadership Skills

Most jobs offer opportunities to exhibit leadership qualities, no matter what the level or job title is. Below are a few key opportunities that you can use to demonstrate leadership skills and set yourself on the path to promotion:

Day-to-Day Work: By developing and maintaining a high standard of quality and productivity in your own work, you show that you’re ready to take on more responsibility. The absence of a good job performance will likely mean that you will be passed over for other opportunities to develop and display true leadership qualities.

Take on a Project: Projects can be one of the best ways to show leadership skills. You can volunteer to participate on projects or create your own opportunities by looking for steps you can take to improve a process or output. No matter what your role is on the project team, you should seek to exceed expectations. Meet or beat deadlines, show yourself to be a team player by giving credit to others when appropriate and offering a helping hand when needed, and produce work or results with excellence.

Assume a Formal or Informal Leadership Role:

If you’re in a supervisory capacity, your leadership quality may be judged mostly on your team’s productivity and quality. By helping your team set and achieve goals, prioritize work and maintain or improve quality, you can show that you’re ready for higher levels of responsibility. Even if your current position isn’t supervisory, you can still exhibit leadership qualities, which can positively influence co-workers and position you as a role model.

By implementing these suggestions, you can develop and demonstrate the leadership qualities that will help set you apart from other employees and can get you noticed when an opportunity for career advancement arises.

This guest post was provided by Jessica Edmondson who discusses online education in the business leadership and management industry.  

Thanks

Jappreet Sethi

 

Jul 20

5 Ways To Impress Your Managers’ Boss

Most of the top management people do not have enough time on hand and generally make a quick first impression. I have noticed many a times that these one-of interactions are remembered for years and may make or mar the destiny of an employee. Quite a few senior level managers do test juniors to see what they are made of; some ask tough questions to see if you can handle them. Interacting with you gives them a sense of capabilities at the ground level.

“You never get a second chance to make a first impression, never let them see you sweat.”

Making a good impression in front of your boss itself is tough and here we are taking about impressing your manager’s boss, does it seem far-fetched to you? It’s not impossible if you practice these 5 simple tips.

Be prepared for questions

Listen carefully to the questions, respond point wise. It’s best to avoid long answers and don’t choke yourself to death by trying to answer in a single breath. It’s good to answer in 30 seconds as it gives you time to frame your thoughts,

Most of the staff gets jittery when they are bombarded with questions. Don’t ramble and fake answers, most of the senior level managers will appreciate the answer –“I don’t know, however the question is quite intriguing and I will get back to you in three days with my thoughts.”

Some of us are caught off guard when the manager’s boss rejects your argument, if this is the case draw the other person out to see if you have been misunderstood and clarify. If that’s not the case, let the disagreement be as it is. Your manager’s boss may not respect you for starting an argument as soon you face disagreement.

Take a Chill Pill

Being nervous, anxious and uncomfortable around your manager’s boss is quite natural.  However this should not prevent you from showcasing your best. Being nervous can at times lead to bodily reactions like sweating, stuttering, running out of breath and reddening of face while talking.  In case any these symptoms appear take a break for five seconds and drink a glass of water.  Thereafter compose yourself and continue doing what you were doing. Remember all you can do is the best you can do.

Rehearse the worst case scenario

List all your worries and fears on a sheet of paper and practice your responses in case you were to be asked about them. Try to rehearse responses with a colleague in front of the mirror. Your colleague should ask you counter questions. Rehearse what you are going to say multiple times, so that you can do it naturally without getting nervous.

Time is money

Baring a few individuals most of the bosses do not like to waste time. Treat their time with respect and plan how you will present yourself. The idea is to keep it crisp.  We simply cannot reveal everything about ourselves to our managers and their bosses; it is impossible. We must edit the information to make it relevant to the occasion.

In case you are presenting make sure you have the logistics ready before time. Visit the venue of presentation before hand to get a view of seating arrangement, place yourself in central position so that you are audible. Check the font size and color on the screen, if necessary make adjustments well in advance. Advance preparation ensures that the meeting time is utilized productively.

Interact more frequently with top management

Try to meet senior level managers in informal gatherings and social events.  You will be safe  as most of the higher ups will avoid questions related to work in social gatherings. These events will allow them to know your hobbies and thoughts. You will soon realize that senior level managers are regular human beings like you, who have more experience in life. These informal interactions will make you feel more comfortable in dealing with them in official settings. Read the biographies of great people , they give you an insight into how senior level managers think and work.

To help us to accomplish our objectives in life, we “package” information to help audiences draw the “right” conclusion.

Impressing your manager’s boss is like presenting an edited work designed to convey key messages effectively. A textbook’s author picks and chooses information so that the reader gets to the point without getting overwhelmed or confused, similarly we must pick and choose information to manage the impression we create in front of our senior managers.

Thanks & be happy !

Jappreet Sethi

Copyright secured by Digiprove © 2012 Jappreet Sethi