Saturday, December 14, 2019

Time Management 101

If there is one thing that professionals feel they don?t have enough of is TIME, and this may be due to the lack of smart time management. Those who do find their way to make the best use of every second of their day more smartly and efficiently will swear by the benefits of managing one’s time well. This is why the praises of those adopting effective time management techniques have been sung since time immemorial. Utilizing your time in the best way possible to produce impressive result needs discipline, and with that sea of distractions, one faces daily it can often be difficult to tick off the entire list from your to-do list for the day.

The sheer amount of hard work you put into your job is as important as adopting a smart working style. A lot of this has to do with effective time management. Here is a little lowdown on what successful professionals do right to manage their time effectively.

Organize and Schedule

The first thing you need to do is to ensure that your work is well organized. Go around scheduling your work for days or even weeks in advance. This gives you ample time to prepare for them well in advance and performing your duties in the best way possible. Create separate lists for what you want to achieve on a daily, weekly, and monthly basis can make it easier for you to reach your goals at work. Make the best of the digital scheduling tools available to make these lists.

Prioritizing the Items on your To-do List

Getting to the most important tasks first and completing them is a golden rule when it comes to time management. Before you start your day, take some time out to plan out tasks to help you weigh out the importance of each of them. Several modern digital to-do list makers come with features to help you highlight your tasks according to the priority as well.

Saying No

When you start to feel like your day is swamped with duties that may be distracting you from your central duties, it is time to start saying no. Professionals are sometimes met with demands that are not really part of their functional roles, saying no to such demands can help you create time for your other important tasks. You need to take charge of your time to avoid such conflict of duties.

Keep the Distractions at Bay

There are a lot of distractions at the workplace that can keep you from fulfilling your duties on time. Small talks and social media can be the biggest culprits here. Make an effort to avoid the small talks and log out of all your social media accounts at work to keep yourself from mindlessly scrolling down your feed.

Other Tips for Managing Time Well

  • Learn to multi-task. While it comes naturally to some, putting in some practice to do
  • Opt for a time tracking software. These can help you in streamlining your work processes and also offers you insights into how productive your work was.
  • Be punctual. Being on time in whatever you do is one of the easiest things you can do to manage your time well.
  • Delegate tasks whenever you can.
  • Rest well and do not over-work. Over-working can make you dull and even affect your health which in turn affects your productivity.

Time management cannot be achieved overnight and needs a lot of discipline to be sustained. However, once you get it right, it can create an array of benefits both short term and in the long run.

Jappreet Sethi
I am a HR & Business Strategy professional with experience of leading HR & People Consulting practice of multinational professional services firms. I specialize in designing & delivering dynamic learning experiences in service of human development. I have over a decade of experience across various facets of HR and Process Consulting. I am a Six-Sigma Black Belt along with a certification in using Lean for process improvement. I am also a certified user for psychometric instruments like MBTI, FIRO, CPI & Saville Consulting Suite; I am among the few in India who specialize in using Art and Drama for Leadership Development and Personal Counseling. I have been rated twice as one of the Top 100 employee engagement experts in the world by a New York Times bestselling author.

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